A board portal is an online meeting management software tool that consolidates and secures all of a company’s essential documents in one easy-to-access location. Users are able to access meeting materials using any device and from any place. In addition, these systems usually integrate with other tools and services in order to increase efficiency and accessibility.
When choosing a portal make sure you select a service that has an intuitive, user-friendly interface to reduce the learning curve for board members. Also, look for a system that is geared towards features that are compatible with an organization’s specific requirements and governance procedures. This could include features like robust document storage to ensure secure management, advanced meeting tools for efficient scheduling and decision-making and efficient communication channels.
Also, ensure that your selected solution is compatible with all mobile devices that board members may use to access it. This will allow them to work from their homes, they are on the move, or in the office without missing one step. It is important to check if the system supports two-factor authentication to prevent any unauthorized access or manipulation, and also to minimize security risks.
After you’ve selected a provider, invest in comprehensive training and best practices for board meetings onboarding to get your board members with the technology. This will allow them to benefit from the portal’s features. It can be accomplished in person or via prerecorded videos. After the portal’s implementation, you should regularly review and evaluate the use of the portal to identify any issues that require attention or improvement and ensure that the portal is used to its fullest extent.